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(Company Name)

Safety Manual  ·  Employee Acknowledgment

By my signature below, I acknowledge that I have received and will read the policies. I have been given the opportunity to ask questions, and have received clarification, and understand the contents.

This document is uncontrolled when printed.

The Company has established a program compliant with OSHA 29 CFR 1910.1020 to provide employees access to their exposure and medical records.

This policy applies to all employees, subcontractors, and visitors. An employee is considered "on the job" when on any company or client property — including parking areas — or on company time even if off premises.

• Access — The right and opportunity to examine and copy records
• Employee Exposure Records — Environmental monitoring, biological monitoring, and material safety data sheets for toxic substances
• Employee Medical Records — Health status records maintained by a physician, nurse, or health care personnel
• Designated Representative — Any individual or organization given written authorization to exercise a right of access on behalf of the employee
• Specific Written Consent — Written authorization containing employee name, date, releasing and receiving parties, scope, purpose, and expiration date

• Employees must be provided access to their records within 15 working days of request
• Records must be retained for the duration of employment plus 30 years
• Employees must be informed of the existence, location, and availability of records upon hire and annually

Ground Fault Circuit Interrupters (GFCIs) are required on all temporary power circuits at construction and general industry sites to prevent electrical shock from ground faults.

• All 120V, single-phase, 15- and 20-amp receptacles used in construction areas must be GFCI-protected
• GFCI devices must be tested before each use with the built-in test/reset buttons
• Any GFCI that fails testing must be immediately removed from service and replaced
• Extension cords used outdoors or in wet/damp locations must be rated for that use

• All equipment must be visually inspected before each use for damage, exposed wiring, or improper grounding
• Each cord, plug, and tool must be tested at least every 3 months and after any incident of damage
• Defective equipment must be removed from service immediately and tagged out-of-service
• A written log of all inspections and tests must be maintained

All blood and other potentially infectious materials (OPIM) must be treated as if infectious, regardless of the apparent health of the source individual.

• An Exposure Control Plan must be maintained and updated annually, or when tasks/procedures change
• The plan must identify job classifications and specific tasks with potential occupational exposure
• All at-risk employees must receive training annually and upon initial assignment

• Wash exposed skin immediately with soap and water; flush mucous membranes with water
• Report the exposure to a supervisor immediately and complete an incident report
• Seek medical evaluation within 2 hours — document source if known
• Hepatitis B vaccination is made available to all at-risk employees at no cost

The Company is committed to a drug- and alcohol-free workplace. The use, possession, sale, or distribution of controlled substances or alcohol on company property or while on company time is strictly prohibited.

• Reporting to work under the influence of alcohol, drugs, or any impairing substance
• Using, possessing, selling, or distributing controlled substances on company property
• Testing positive on any company-required drug or alcohol test
• Refusing a required drug or alcohol test (treated as a positive result)

It is the policy of (Company Name) to maintain a workplace free from the influence of drugs and alcohol. The Company recognizes that substance abuse is a health problem and is committed to helping employees address it.

• Maintain a safe, healthy, and productive work environment for all employees
• Enforce this policy consistently and without favoritism at all levels of the organization
• Provide access to Employee Assistance Program (EAP) resources for employees seeking help
• Treat substance abuse violations as a serious safety matter, not solely a disciplinary one

• Report to work fit for duty — free from impairment at all times
• Notify supervisor if prescribed medication may affect work performance or safety
• Report coworkers suspected of impairment to a supervisor immediately

An Emergency Action Plan must be in place for all workplaces. All employees must be trained on evacuation routes, assembly points, and emergency contacts before beginning work.

• Upon alarm or emergency announcement — stop work immediately and secure equipment if safe
• Proceed to the nearest designated exit using marked evacuation routes
• Do not use elevators. Do not re-enter for personal belongings
• Assemble at the designated muster point and await supervisor accountability count
• Do not re-enter until cleared by emergency services and management

• Pull — Pull the safety pin from the handle
• Aim — Aim the nozzle at the base of the fire, not the flames
• Squeeze — Squeeze the handle to discharge the agent
• Sweep — Sweep side to side at the base of the fire until extinguished

• Monthly visual inspection required — check gauge, seal, nozzle, and physical condition
• Annual professional inspection and service required (tagged and dated)
• Placement: maximum 75-foot travel distance for Class A; 50 feet for Class B/C
• Never block or obstruct access to fire extinguishers

First aid supplies must be readily accessible at all times. At least one employee trained in first aid must be present or within 4 minutes of any worksite where medical facilities are not nearby.

• Call 911 for any injury requiring more than basic first aid
• Do not move an injured person unless they are in immediate danger
• All injuries requiring more than first aid must be reported to a supervisor immediately
• AED (Automated External Defibrillator) locations must be posted and all personnel informed
• First aid kits must be inspected monthly and restocked promptly after any use

A clean, organized workplace is fundamental to employee safety. Housekeeping is the responsibility of every employee — not just maintenance or janitorial staff.

• All aisles and passageways must be kept clear — minimum 28-inch clearance at all times
• Exit routes must never be blocked or obstructed for any reason
• Spills must be cleaned up immediately and the area dried before work resumes
• Scrap materials, waste, and debris must be removed from work areas regularly throughout the shift
• All tools must be returned to their designated storage after use

• Materials must be stored in a stable, secure manner — never stacked beyond safe height limits
• Flammable/combustible materials must be stored away from ignition sources in approved containers
• Chemicals must be stored according to their SDS requirements and properly labeled

It is the policy of (Company Name) to provide and maintain the highest attainable standards of safety and health for all employees. The prevention of occupationally-caused injuries and illnesses is of such consequence that it will be given priority over operating productivity when necessary.

• Provide a workplace free from recognized hazards that are causing or are likely to cause serious injury
• Comply fully with all applicable OSHA standards, regulations, and applicable legal requirements
• Provide adequate training, equipment, and resources to enable employees to work safely
• Encourage employees to actively participate in the safety program and report concerns without fear
• Review safety performance regularly and update this policy to reflect operational changes

This policy shall be reviewed at least annually by senior management. Results of safety audits, incident rates, and employee feedback will be used to improve the safety program continuously.

All incidents — including near-misses — must be reported immediately. Investigation is not about assigning blame; it is about identifying root causes and preventing recurrence.

• Secure the scene — do not disturb physical evidence until the supervisor has assessed
• Interview the injured party, all witnesses, and supervising personnel separately
• Identify direct causes, contributing factors, and root causes using the 5-Why method
• Develop corrective actions with assigned owners and implementation deadlines
• Verify and document that corrective actions are completed and effective

• Recordable: any work-related injury requiring medical treatment beyond first aid, restricted work, days away, loss of consciousness, or diagnosis of a significant injury
• First Aid Only (not recordable): cleaning wounds, non-prescription medication at non-prescription strength, tetanus immunizations, simple bandaging

The management of (Company Name) is committed to providing every employee with a safe and healthy workplace. This is not simply a legal obligation — it is a core organizational value that guides every decision we make.

• Allocate the resources, time, equipment, and personnel necessary to maintain a safe workplace
• Lead by example — management must visibly comply with all safety policies and procedures
• Ensure that all employees receive documented training appropriate to their role and hazard exposure
• Investigate all incidents promptly and implement corrective actions without delay
• Recognize and reinforce safe behavior — and hold employees accountable for unsafe behavior consistently

Safety responsibilities are defined at every level of the organization. Refer to §19 (Safety Responsibilities Policy Statement) for the full breakdown of individual, supervisory, and management obligations.

Manual material handling is one of the leading causes of workplace injury. Use proper technique every time, and request assistance or mechanical aids for loads that exceed safe limits.

• Assess the load before lifting — test the weight, check for sharp edges, verify grip points
• Position your feet shoulder-width apart, close to the load, with one foot slightly forward
• Bend at the knees — not the waist — and keep your back straight and chest forward
• Grip the load firmly and keep it as close to your body as possible throughout the lift
• Lift by straightening your legs — not by pulling with your back
• Never twist while lifting or carrying — pivot with your feet instead

The Company will follow guidance from the CDC, OSHA, and applicable public health authorities in the event of a declared pandemic or public health emergency. This plan is activated at management's discretion based on the severity and scope of the event.

• A designated Pandemic Response Coordinator will be identified to lead internal response efforts
• All employees must report symptoms of illness to their supervisor before reporting to work
• Employees who are ill or symptomatic must not report to work until cleared by a medical professional
• Physical distancing, enhanced cleaning, and PPE requirements will be implemented as directed by authorities
• Remote work options will be provided where the nature of the work allows

• All pandemic-related policy updates will be communicated promptly to all employees in writing
• Employees will be directed to verified public health resources (CDC, OSHA, state health departments) for guidance
• Business continuity planning will be reviewed and updated as conditions evolve

Risk assessment must be performed before all new tasks, in response to changes in operations, and whenever a near-miss or incident indicates an uncontrolled hazard. All employees participate in identifying hazards in their work area.

• Break the job into steps and identify hazards associated with each step
• Assign a risk level to each hazard using the likelihood × severity matrix
• Select and document controls from the hierarchy above for each identified hazard
• Review the JSA with all workers before beginning the task and update when conditions change

All items below must be reviewed with each new employee and contractor before beginning work. The supervisor must initial each completed item and have the employee sign the completed checklist.

• Report to work fit for duty — free from impairment by any substance
• Wear required PPE for the task and zone at all times
• Immediately report any injury, near-miss, or unsafe condition to a supervisor
• Follow all established safety procedures, rules, and permit requirements
• Never operate equipment for which they have not been trained and authorized
• Participate in all required safety training and orientations

• Conducting pre-shift safety briefings and verifying PPE compliance before work begins
• Ensuring all new employees complete orientation (§18) before starting
• Documenting incidents, near-misses, and corrective actions in writing
• Enforcing safety rules consistently and without exception at all times

Slips, trips, and falls are the leading cause of workplace injuries. Most are preventable through basic housekeeping, proper footwear, and awareness.

• Walking surfaces must be kept clean, dry, and free of clutter at all times (see §10 Housekeeping)
• Employees must wear slip-resistant footwear appropriate for the work environment
• Wet or slippery surfaces must be posted with warning signs and cleaned immediately
• Adequate lighting must be maintained in all work areas, walkways, and stairways

• Inspect all ladders before each use — remove any defective ladder from service immediately
• Maintain three points of contact when ascending or descending at all times
• Never stand on the top two rungs of a stepladder
• Extension ladders must extend 3 feet above the landing point and be secured at the top

Every employee — at every level — has both the right and the obligation to stop work when they believe it poses an imminent threat to the safety of any person. This authority is non-negotiable and cannot be overridden by schedule, productivity, or cost pressure.

• STOP — Immediately halt the work activity posing the hazard
• NOTIFY — Alert the supervisor and all affected personnel of the hazard and the stop work action
• INVESTIGATE — Assess the hazard — do not resume work until the concern is fully understood
• CORRECT — Implement appropriate controls from the hierarchy of controls (see §17)
• RESUME — Return to work only after the hazard is corrected and supervisor authorizes resumption

All Stop Work Authority events must be documented using the Hazard Identification / Near-Miss Report Form and submitted to the Safety Manager within 24 hours. Patterns in stop work events should be reviewed in safety meetings to drive systemic improvement.